Definition of Inquiry Letter
A document requesting
information sent on behalf of an individual or an organisation for their own
respective purposes, which can be mutually beneficial to the recipient and the
sender.
The term ‘Inquiry’ is same as ‘Enquiry’. The former is more
commonly used in U.S. and the latter one is more common in U.K. There are some
other terms which represent the
letters; these are Letter
of Intent, Letter of
Interest,Query letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term ‘Cover
Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied
to an inquiry letter especially when the objective is same as that of letter
for inquiry.
A letter of inquiry
serves to facilitate business operations and satisfaction of the sender.
Inquiry letters remove any misunderstanding and are time savers, especially
when two parties want to reach an understanding. The communication towards this
effect resolves the issue without any delay. With relation to it being a
‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It
is the outcome of the purpose of the letter which highlights the points of a
proposal instead of a full-fledged proposal.
On an individual’s basis, these letters
are sent to companies that are willing to hire but haven't advertised job
openings. It can also be a letter addressed to editor in-charge of a
publication proposing certain literary work. It can be a letter from a student
who is vying for a seat in a college or a business that provides an internship.
So, the objective of an enquiry letter is same but its projections and
audiences are different. Same goes for its method of delivery, it can be sent
via paper mail or electronic mail.
Inquiry
Letter example :
Street
address
City, State ZIP
code
Phone number
Date
Individual's name
Job title
Name of
organization
Street address
City, State ZIP code
City, State ZIP code
Dear Mr./Ms.
________________________________:
I am writing to ask you to consider an
addition to your marketing team. Your organization has been in the news as
a leader in the industry. I am an innovator of new ideas, an excellent
communicator with buyers, and have a demonstrated history of marketing success.
I believe I would be a good fit in your organization.
Currently, I market computer products for
a major supplier using television, radio and news advertising. I have a
reputation for seeing every project through to success.
Enclosed is my resume for your review and
consideration. EFTG Industries has a reputation for excellence. I would like to
use my talents to market your quality line of technical products. I will call
you to further discuss your needs and how I could benefit your company. If you
prefer, you may reach me in the evenings at (555) 555-5555.
Thank you for your time. I look forward to
meeting you.
Sincerely,
(Your Signature in blue or black ink)
Your typed name
Your typed name
Enclosure
Definition of Order Letter
The quotations are the ‘offer’ made by the seller and the
order through a letter is the ‘acceptance’ of the offer. This offer is the link
which establishes a legal relation between the seller and the buyer and
therefore buyer can purchases and seller can sell goods or services. Simply, a
letter of order is an instruction from a buyer to a” seller to supply goods or
services.
In broad, sense, an order letter is a letter which carries
messages to the seller requesting him to send the specified goods on stated
terms and conditions agreed upon previously.
Such a letter includes product related information like
quantity, value, date of shipment, terms of sale, payment system and other^
While drafting an order letter, the buyer must make order in a clear, complete
and accurate way so that it may be correctly understood and promptly executed
by the seller or producer.
Order
Letter Example :
Date
The recipient's address:
Dear Mr. / Mrs. This letter is a formal confirmation about the verbal
order that we had discussed earlier on (insert the date). I just wanted you to
confirm the acceptance that was communicated to you on the said date. As you
note, there is an enclosed copy of the purchased order including the terms and
all other included conditions of the deal.
We shall expect the delivery of
the merchandise on or before the expected date. Unless if there is an objection
within the (period of grace) of your receipt of the order.
Thank
you,
Sincerely,
(Your name)
Sumber :
0 komentar:
Posting Komentar